Creating To-Dos From Other Apps

Last Updated: Nov 21, 2014 09:47AM CET

Learn a few ways to quickly add new to-dos to Things while you’re working in other apps.

Sometimes, when you’re replying to an email or browsing the web, you might think of something you want to jot down. Things makes it easy to do that before you forget, and without losing focus on what you’re doing. You can even automatically link to a website, email, or file, and capture snippets of text that you need to refer to later. Let’s have a look at how it works.

Quickly Adding New To-Dos

Mac

No matter what app you’re using on your Mac, you can use a keyboard shortcut to bring up the Quick Entry window, where you can enter a to-do and then quickly get back to work.

Creating To-Dos From Other Apps

If you can’t reach Inbox or No Project or Area with the ⇥ Tab key, you’ll need to enable Full Keyboard Access.

Changing the Keyboard Shortcut for Quick Entry

If you don’t like the keyboard shortcut we’ve chosen for Quick Entry on your Mac, it’s easy to change it to suit your preferences. Here’s how:

  1. Press Ctrl + Space to display the Quick Entry window:

    Quick Entry window
  2. Add a title and any other details to your new to-do.
  3. Click Save.
    1. In Things on your Mac, go to the menu bar at the top of your screen and click Things > Preferences....
    2. Click the Quick Entry tab.
    3. Click the field with the existing shortcut for Quick Entry.
    4. Press the key combination you’d like to use. It’s best to choose a combination that you’re not already using in other apps.
iPad

No matter what app you’re using on your iPad, you can quickly and easily speak new to-dos with Siri.

Soon, we plan to release a new version of Things for iPad which will include a Today widget for Notification Center. In the widget, you’ll find a New To-Do button that you can use to quickly open Things to a new to-do. Get a sneak peek here.

You can also create new to-dos that automatically include links and text from a variety of apps using the “Add to Things” extension on your iPad.

iPhone

No matter what app you're using on your iPhone, you can quickly speak new to-dos with Siri.

Soon, we plan to release a new version of Things for iPhone. which will include a Today widget for Notification Center. In the widget, you'll find a New To-Do button that you can use to quickly open Things to a new to-do. Get a sneak peek here.

You can also create new to-dos that automatically include links and text from a variety of apps using the “Add to Things” extension on your iPhone.

Mac

Autofill enhances Quick Entry by automatically inserting links to webpages, emails, or files into your new to-do's notes. It will also include any text you've selected.

To use Quick Entry with Autofill, you’ll first need to install a small Helper application from this page.

Using Autofill with a Keyboard Shortcut

Once you’ve turned on the feature, here’s how to try it out:

  1. While you’re in Safari, Mail, or Finder, press Ctrl + ⌥ Alt + Space. Your new to-do’s note will contain a link as well as any text you’ve selected.
  2. Add a title and any other details to your new to-do.
  3. Click Save.

While we’ve designed Autofill to work best with Mail, Safari, and Finder, the feature may also work in other apps. The easiest way to find out if your favorite app supports Autofill is to try.

If you don’t like the keyboard shortcut we’ve chosen for Quick Entry with Autofill on your Mac, it’s easy to change it to suit your preferences.

Using Autofill via the “Add to Things” Extension

  1. Open Safari. In the toolbar at the top of the app, click the Share button.
  2. Click More....
  3. Turn Add to Things on. Things will now appear when you click the Share button in other apps.
iPad

You can quickly create new to-dos that include links and text from many apps with the Share button.

To use the “Add to Things” extension, your iPad must be running iOS 8 and Things must be updated to version 2.5 or later. This page will show you how to check. If you're using iOS 7 or earlier, you can send to-dos to Things from Safari using our bookmarklet.

Enabling the “Add to Things” Extension

Enabling new Action Extensions from the Share pane
  1. Open Safari. In the toolbar at the top-right of the screen, tap the Share button.
  2. In the bottom row of actions, swipe to the left to reveal the More button and tap it:
  3. Turn Add to Things on. Things will now appear in the bottom row of action extensions when you tap the Share button in other apps.

While we’ve designed the “Add to Things” extension to work best with Safari, Contacts, the App Store, iBookstore, and iTunes Store, Maps, Notes, Podcasts, and Tips, the feature may also work in other apps. The easiest way to find out if your favorite app supports “Add to Things” is to try.

iPhone

You can quickly create new to-dos that include links and text from many apps with the Share button.

To use the “Add to Things” extension, your iPhone must be running iOS 8 and Things must be updated to version 2.5 or later. This page will show you how to check. If you're using iOS 7 or earlier, you can send to-dos to Things from Safari using our bookmarklet.

Enabling the “Add to Things” Extension

Enabling new Action Extensions from the Share pane
  1. Open Safari. In the toolbar at the bottom of the screen, tap the Share button.
  2. In the bottom row of actions, swipe to the left to reveal the More button and tap it:
  3. Turn Add to Things on. Things will now appear in the bottom row of action extensions when you tap the Share button in other apps.

While we’ve designed the “Add to Things” extension to work best with Safari, Contacts, the App Store, iBookstore, and iTunes Store, Maps, Notes, Podcasts, and Tips, the feature may also work in other apps. The easiest way to find out if your favorite app supports “Add to Things” is to try.



 

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