Using Quick Entry

Last Updated: Jul 15, 2014 04:03PM CEST

This page explains a way to quickly send new to-dos to Things for Mac while you’re working in other apps.

Sometimes, when you’re replying to an email or browsing the web, you might think of something you want to jot down. Quick Entry makes it easy to add that idea to Things before you forget, and without losing focus on what you’re doing. It can automatically link to a website, email, or file, and capture snippets of text that you need to refer to later. Let’s have a look at how it works.

Adding a New To-Do with Quick Entry

Mac

Things must be running for this feature to work, but the app’s window doesn’t need to be visible.

If you can’t reach Inbox or No Project or Area with the ⇥ Tab key, you’ll need to enable Full Keyboard Access.

  1. Press Ctrl + Space to display the Quick Entry window:

  2. Add a title and any other details to your new to-do.
  3. Click Save.
iPad

Due to the way that iOS works, we couldn’t add this feature to Things for iPad. Instead, you can quickly and easily speak new to-dos with Siri.

iPhone, iPod touch

Due to the way that iOS works, we couldn’t add this feature to Things for iPhone or iPod touch. Instead, you can quickly and easily speak new to-dos with Siri.

Mac

Autofill enhances Quick Entry by automatically inserting links to webpages, emails, or files into a to-do that you’re sending to Things. It’ll even include text you’ve selected. Things must be running for this feature to work, but the app’s window doesn’t need to be visible.

To use Quick Entry with Autofill, you’ll first need to install a small Helper application from this page.

Once you’ve turned on the feature, here’s how to try it out:

  1. While you’re in Safari, Mail, or Finder, press Ctrl + ⌥ Alt + Space. Your new to-do’s note will contain a link as well as any text you’ve selected.
  2. Add a title and any other details to your new to-do.
  3. Click Save.

While we’ve designed Autofill to work best with Mail, Safari, and Finder, the feature may also work in other apps. The easiest way to find out if your favorite app supports Autofill is to try.

iPad

Due to the way that iOS works, we couldn’t add this feature to Things for iPad. Instead, you can send to-dos to Things from Safari using our bookmarklet.

You can also quickly and easily speak new to-dos with Siri.

iPhone, iPod touch

Due to the way that iOS works, we couldn’t add this feature to Things for iPhone or iPod touch. Instead, you can send to-dos to Things from Safari using our bookmarklet.

You can also quickly and easily speak new to-dos with Siri.

Changing the Keyboard Shortcuts for Quick Entry

If you don’t like the keyboard shortcuts we’ve chosen for Quick Entry, it’s easy to change them to suit your preferences. Here’s how:

  1. In Things on your Mac, go to the menu bar at the top of your screen and click Things > Preferences....
  2. Click the Quick Entry tab.
  3. Click the field with the existing shortcut for either Quick Entry or Quick Entry with Autofill.
  4. Press the key combination you’d like to use. It’s best to choose a combination that you’re not already using in other apps.


 

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